Six early retirements were approved, building project progress updated, 2010-11 calendar discussed, reduction in Phase II money for teachers okayed and a driver's education ate set at the February 10 meeting of the Mount Ayr Communty school board.
The meeting was postponed from Monday, February 8 because of the weather.
The board also appointed a compensation board alternate, approved a USDA Rural Development grant resolution and went into closed session for principal’s evaluations during the meeting.
Reports on a number of topics made at the meeting are covered in a separate story.
Early retirement, resignation
The early resignations of six long time employees of the district was approved at the meeting Monday night.
Faculty members Cheryl Taylor, who has been a first grade teacher, and Linda Pickering, who has been the K-12 librarian, are taking early retirement and will also have early resignation benefits.
Taylor has taught for 30 years in the school district and hopes to spend more time with family. She noted that she hopes to be able to do some substitute teaching as well.
Pickering has been with the district since 1978 and ran the concession stand for many years and was cheerleading coach for 20 of those years.
They join vocal music teacher Martha Landphair as teachers taking early retirement this year.
Four staff members also are seeking early resignation benefits from the district.
Teacher aide Donna Sickels, cook Keleta Dunkeson, custodian and bus driver R. B. Davenport and lunch secretary Nancy Daughton were all approved for early resignation. Davenport hopes to come back to do some bus driving in the future, it was noted.
The board thanked all of the employees for their years of service to the district.
Building progress
The board spent a good deal of time hearing an update on the school building projects, asking questions and making decisions on related matters.
Nick Bruck brought the status report to the board as work winds down on the construction of the projects.
At the high school, the public restroom floors were treated with an epoxy finish which was to be able to be walked on last week.
Jordison Construction has offered a five-year extended warranty on the concrete floors at the high school addition and will have a bond for the work.
The warranty would be for any major concrete cracking that appear over the five-year period. It does not include hairline cracks that are not of structural concern.
Board member Duane Schafer said he felt the warranty should be for seven years because that is now long it takes for dirt to settle.
Steve Bennett of Construction Services Inc. noted that he had negotiated the five-year warranty but would be willing to try to extend the period even longer.
The warranty is being sought because some of the concrete areas at the high school did not have the mesh pulled to the top third of the concrete as specified.
At the elementary school, CSI generated a punch list last week that contractors were working on. Representatives from FEH, the architectural firm for the project, were to come Monday, Feb. 15, to put together the final punch list of items that needed to be finished.
The state fire marshal’s office and state building inspector have looked at the buildings and found no major violations, Bruck noted.
The heating and air conditioning system has been up and running for a month and electrical, fire sprinkler, and fire alarm systems tested.
Depending on the FEH review of substantial completion, plans were to move classes from the 1936 building to the new addition beginning at the end of this week.
Once the 1936 building is emptied, work on asbestos abatement can begin and then demolition of the building can be scheduled.
The school would remove all the items it wants to save from the 1936 building and it is hoped that by March 8 demolition might be possible.
It was noted that the contract on the demolition is that the work will be done in a manner to least impact neighbors and adjacent buildings. School officials noted that spring break of March 15-17 might be a good time to get the walls down that would be closest to the new construction.
The demolition contractor has 50 days to get the work done and after that work remaining would include finishing up storm drains, grading the site, concrete parking, sidewalks and spreading topsoil back.
It was noted that the architectural fees for the project have been adjusted down $180,000.
Larry Giles, who was taking part in the meeting over the internet, noted that he felt that the district needed to pursue having another drain opening along the south side of the elementary building. Steve Bennett estimated that it might cost another $5,000 to extend the line for another intake.
Giles also asked about the leak in the middle school gymnasium and was told that it was not a leak in the roof but a condensation problem in the mechanical units. Gaskets were placed to try to take care of the problem.
Problems in leaking where the older elementary building and the new building are joined was also pointed out, as well as a spot in the new science room at the elementary.
Problems with a sink hook up in the art room and several other questions were also asked.
Board member Duane Schafer provided thermal pictures taken of the building which he said showed a good deal of heat loss.
Problems with the finish on the inside of the pre-insulated concrete panels were also noted, as well as areas where concrete had been splashed on walls and not cleaned up before painting was done.
Following the discussion, the board approved a change order, deducting $1,120 for work that the custodial staff did in cleaning up as part of the project.
The board also approved a pay application of $439,945.12 as the latest payment on the building project.
In other building related action, the board approved a contract with ICM Insulation Ltd. of Des Moines for $6,250 for removal of asbestos from the 1936 building. This contract was not part of the other building project contracts.
Three bids for the work were received and the ICM bid was the lowest and so was accepted.
2010-11 calendar update
Superintendent Russ Reiter showed the board a draft of the school calendar for 2010-11 which includes a number of days of early dismissal for staff development time.
The school year would begin for students on Monday, Aug. 23 and would be scheduled to end on Monday, May 24.
The calendar calls for early dismissal for staff development on 14 days during the year -- 10 Wednesdays, a Monday, a Thursday and two Fridays.
In addition there would be early dismissals four other days for teacher conferences.
The plan provides for 68 hours of staff development through the school year.
Principals noted that the time is needed to work on implementing the Iowa Core Curriculum as well as other projects that there is not time to do at other times.
Lynne Wallace noted that SFL is offered on the Wednesday early outs, but board member Rod Shields noted that there is not transportation home after the SFL program is completed.
After a discussion about the proposed calendar and other possible solutions, the board tabled the calendar discussion until a future meeting.
Superintendent Reiter said he would take the suggestions from the board and develop something similar with variations to come back to the board with for final approval.
Phase II reduction
Teachers in the district will receive another reduction in pay as part of the 10 percent cut in state funds to the district.
The board already approved the reduction in funding in teacher compensation from the state of some $455.69 per teacher.
At the Wednesday board meeting, the board made a motion to cut the teachers pay for the reduction in Phase II funding as well.
The $5,529.50 reduction in funding from the state would mean a reduction of $91.25 for each teacher. The salary schedule for the district notes that if Phase I and Phase II funds are reduced, the district will talk with the Mount Ayr Education Association to remedy the situation.
The administration was going to talk with the round table about spreading the reduction over several months, beginning with the March paycheck.
Driver’s education rate
An increase was made in the rate for the summer driver’s education program.
For this summer’s program, the rate will be increased from $200 to $225.
“This still won’t make the program break even, but it will be a help,” superintendent Russ Reiter noted.
Students from other school districts who use the program are charged an additional $100.
One of the challenges with making the program break even is the state mandate that students who are eligible for free lunches are not required to pay the tuition for the program, it was noted.
Grant resolution
The school district is completing a grant for $200,000 to help with the repair and replacement of the roof at the secondary school.
The grant application estimates the replacement to cost some $801,000 to replace. The district is seeking help in the replacement cost because it does not have much credit available.
Compensation board alternate
The board named Rod Shields as the school board’s alternate on the compensation board at the meeting.
This was done so the district would be sure to have a representative.
Iowa Core Curriculum
Dr. Bob Newsum was to have attended the meeting to talk with the board about the Iowa Core Curriculum, the new state-wide curriculum that is to be in place in school districts by 2012.
Because the staff in the district will be working on this project, the board wanted to know more about the process.
Newsum has been rescheduled for the board’s March meeting because of conflicts with the changed date of the school board meeting.
Principal’s evaluations
The board went into closed session to discuss principal’s evaluations at the end of the meeting, with the meeting closed at the request of the Ken Harrison, secondary principal, and Lynne Wallace, elementary principal.
No action was taken following coming back into open session.